Purchasing Terms & Condition FORM-051 REV-03 01/29/2020
SUPERSEDES ALL PREVIOUS TERMS AND CONDITIONS
INTRODUCTION. This document has been developed to help suppliers understand the quality requirements necessary to ensure a successful relationship with PCC. Communication and cooperation are key elements in achieving these high standards. PCC expects suppliers to have the following basic business principles: The supplier shall:
“Buyer” shall mean PRINTED CIRCUITS CORP also known as PCC, “Vendor” shall mean the party with whom Buyer is contracting and to whom Buyer has issued this Purchase Order (“Order”) also referred as “Vendor”.
This Order constitutes Buyer’s offer to Vendor and is expressly made conditional on Vendor’s acceptance of Buyer’s terms and conditions only. Any additional, different, or inconsistent terms proposed by Vendor are specifically rejected, unless otherwise expressly agreed to in a writing signed by an authorized representative of Buyer. Vendor shall have accepted this Order by issuance of its acknowledgment, commencement of performance or delivery hereunder, or Buyer’s acceptance, payment or use of any goods, products, materials, components, articles, parts, services, or other property of Vendor subject to this Order (collectively “Goods”). No revision to this Order shall be valid unless in writing and signed by an authorized representative of Buyer.
Packing and Shipment. Vendor shall follow diligently PCC’s packaging and shipping guidelines, as all related shipping costs will be your Company’s responsibility if these guidelines are not followed.
– Ensure weight of the box is rounded off to the next digit.
– Ensure accurate dimensions of the box are entered.
– Do not check the “Declared Value” or “Direct Signature Required” option unless approved by PCC.
– No Additional Services to be added at the time of shipping without prior approval from PCC.
– Any unauthorized additional charges will be billed back to the Shipper.
Delivery and Title. Time is of the essence for the delivery schedule for this Order. Vendor shall deliver all orders for Goods on time. The delivery date shall be the date designated by Buyer as per Purchase Order. If delivery of Goods is delayed beyond the time indicated herein for any reason, Buyer reserves the right without liability (in addition to its other rights and remedies) to cancel this Order by written or verbal notice confirmed in writing (which notice shall be effective when received by or communicated to Vendor). Upon such cancellation, as to any of the Goods not shipped, Buyer, at its sole discretion, may decide to purchase substitute Goods elsewhere.
Capacity. Vendor represents that the production capacity quoted to Buyer is based on a tooling and production plan capable of supplying goods to support Buyer’s requirements.
Price. Vendor represents that any price or prices specified in this Order do not exceed Vendor’s current selling prices for the same or substantially similar goods. Unless otherwise stipulated in writing by Buyer and Vendor, the sum of all prices listed in this Order shall represent the total cost to Buyer as at the point of delivery specified herein, including all taxes, charges for packing, crating, boxing, storage, and shipping. If price is not clearly listed or stipulated on this Order, it is not a valid Order and Vendor shall confirm with Buyer in writing the price before filling or performing the Order.
Payment. Buyer shall make payment for conforming materials at the price stated in the Agreement. The price of any releases shall be the limit of the liability of buyer for the Materials. Vendor shall invoice Buyer upon shipment of an order. Unless otherwise noted in the order, PCC’s standard payment terms are net 30 from invoice date. At PCC’s option, Vendor may invoice electronically to email@example.com. Address all invoices to:
PRINTED CIRCUITS CORP: 5295 WEBB PARKWAY LILBURN, GA 30047
Termination for Convenience. Buyer may, by notice in writing, terminate this Order or work under this Order for convenience and without cause, in whole or in part, at any time, and such termination shall not constitute default. In the event of partial termination, Vendor is not excused from performance of the non-terminated balance of work under the Order. In the event of termination for convenience by Buyer, Vendor shall be reimbursed for actual, reasonable, substantiated and allowed costs, plus a reasonable profit for work performed to the date of termination. Buyer may take immediate possession of all work so performed upon written notice of termination to Vendor. Vendor’s obligations, including but not limited to obligations under the warranty, proprietary rights, infringement, and indemnity against claims provisions, shall survive such termination.
Termination for Default. Buyer may, by notice in writing, terminate this Order in whole or in part at any time for Vendor’s breach of any one or more of its terms, for failure to make progress to endanger performance of this Order, or failure to provide adequate assurance of future performance. In the event of partial termination, Vendor is not excused from performance of the non-terminated balance of work under the Order.
Force Majeure. Neither Buyer nor Vendor shall be liable for failures or delays that arise out of causes beyond their reasonable control and without their fault or negligence. Such causes include acts of God or of the public enemy, acts of the Government in its sovereign or contractual capacity, fires, floods, epidemics, terrorism, quarantine restrictions, strikes, freight embargoes, and unusually severe weather. In the event that performance of this Order is hindered, delayed or adversely affected by causes of the type described above (“Force Majeure”), the party whose performance is so affected shall so notify the other party’s authorized representative in writing and, at Buyer’s option, this Order shall be completed with such adjustments as are reasonably required by the existence of Force Majeure or this Order may be terminated for convenience by Buyer.
Disputes. Any controversy or claim that may arise out of or in connection with this Order that after good faith negotiations cannot be resolved to both Parties’ mutual satisfaction may be resolved by submitting the claim to a court of competent jurisdiction. Pending resolution or settlement of any dispute arising under this Order, Vendor shall proceed diligently as directed by Buyer with the performance of this Order.
Governing Law and Venue. This Order and the acceptance of it shall, as provided herein, constitute a contract made in and be governed in all respects by the laws of the state of Georgia and venue for purposes of any action brought to enforce or construe the PO shall lie in Gwinnett County, Georgia.
Proprietary rights. Unless otherwise expressly agreed in writing all specifications, information, data, drawings, software, and other items which are supplied to Vendor by Buyer, or obtained or developed by Vendor in the performance of this Order or paid for by Buyer, shall be proprietary to Buyer, shall only be used for purposes of providing Goods to Buyer pursuant to this Order, and shall not be disclosed to any third party without Buyer’s express written consent. All such items supplied by Buyer or obtained by Vendor in the performance of this Order or paid for by Buyer shall be promptly provided to Buyer on request or upon completion of this Order.
Buyer’s Property. All drawings, tools, fixtures, materials, and other items supplied or paid for by Buyer shall be and remain the property of Buyer. All such items shall be used only in the performance of work under this Order unless Buyer consents otherwise in writing. Vendor shall have the obligation to maintain all property furnished by Buyer to Vendor and shall be responsible for all loss or damage to said property except for normal wear and tear.
Vendor warrants that all Goods furnished under this Order shall conform to all specifications and appropriate standards, will be new, and will be free from defects in material or workmanship. Vendor warrants that all Goods furnished hereunder will be merchantable and will be safe and appropriate for the purpose for which Goods of that kind are normally used. If Vendor knows or has reason to know the purpose for which Buyer intends to use the Goods, Vendor warrants that such Goods will be fit for such purpose. Inspection, test, acceptance or use of Goods furnished hereunder shall not affect Vendor’s obligations under this warranty, and such warranty shall survive inspection, test, acceptance, and use. Vendor’s warranty shall run to Buyer, its successors, assigns and customers, and users of products sold by Buyer. Vendor agrees to replace or correct defects of any Goods not conforming to the foregoing warranty promptly, without expense to Buyer, when notified of such nonconformity by Buyer, if Buyer elects to provide Vendor with an opportunity to do so. In the event of failure of Vendor to correct defects in or replace nonconforming Goods, Buyer, after reasonable notice to Vendor, may make such corrections or replace such Goods and charge Vendor for the costs incurred by Buyer in doing so. Vendor shall be liable for and save Buyer harmless from any loss, damage, or expense whatsoever that Buyer may suffer from breach of these warranties.
Inspection and Acceptance. All Goods are subject to Buyer’s inspection, testing and approval, both at Vendor’s facility and Buyer’s point of destination. Buyer reserves the right of final approval of product, procedure, processes and equipment and reject and refuse acceptance of any Goods which do not comply with all the terms of this Order. Acceptance, payment, use, or resale of Goods by Buyer shall not release Vendor of any of Vendor’s obligations, representations, or warranties hereunder. Payment for any Goods shall not be deemed an acceptance hereof.
In the case of any defective or damaged Material, including but not limited to non-compliance with Vendor’s Quality System requirements, Vendor agrees to initiate any required corrective action within a timely manner from the date that Buyer request such action by performing proper root cause analysis and submitting an appropriate corrective action plan. Failure to respond to corrective actions may disqualify the Vendor from being an approved supplier.
Buyer shall have the right by written order to suspend work or to make changes from time to time in services to be rendered or the materials to be furnished by Vendor hereunder or the delivery date. If such suspension or changes cause an increase or decrease in the cost of performance of this Order or in the time required for its performance, an equitable adjustment shall be negotiated promptly, and the Order shall be modified in writing accordingly. Any claim by Vendor for adjustment must be asserted in writing within five (5) days from the date of receipt by Vendor of notification of the change or suspension and shall be followed as soon as practicable with specification of the amount claimed and supporting cost figures. However, Vendor shall not be excused from processing the Order as so changed by Buyer pending resolution of any claim made by Vendor for adjustment.
Vendor warrants that all work, items, materials, equipment, or Goods provided by Vendor pursuant to this Order, which are not of Buyer’s design, shall be free from claims of infringement (including misappropriation) of third party intellectual property rights, and that any use or sale of such items by Buyer or any of Buyer’s customers shall be free from claims of infringement. Vendor shall indemnify and save Buyer and its customers harmless from all expenses, liability, and loss of any kind (including all costs and expenses including attorney’s fees) arising out of claims, suits, or actions alleging such infringement. If requested by Buyer, Vendor agrees to defend at Vendor’s expense any claims, suits or actions alleging such infringement. The Vendor is required to:
– Notify PCC for Nonconforming product immediately upon discovery.
– Obtain PCC approval for Nonconforming product disposition.
– Notify PCC of any change in product process, Vendors and changes of manufacturing facility locations.
Subcontracting and Assignment. Vendor shall not assign this Order, any rights or obligations under this Order or any monies due or to become due hereunder nor delegate or subcontract any obligations or work hereunder without the prior written consent of Buyer. No purported assignment or delegation by Vendor shall be binding on Buyer without such consent. The Vendor is required to Flow down to the supply chain the applicable requirements including customer requirements. Vendor must flow down to its Vendors any applicable requirements including PCC requirements.
Liability for Injury. Vendor shall indemnify and hold Buyer harmless against all loss and liability on accounts of claims of personal injury, death and property damages resulting from any act or omission of Vendor (including its agents, employees, or subcontractors) during performing this Order, including any Goods delivered hereunder.
Compliance with Law. Vendor shall comply with the provisions of all applicable federal, state, and local laws, regulations, rules, and ordinances applicable to this Order and purchased goods thereunder, including without limitation, any fair labor standards or statutes and any statute or regulation regulating occupational safety and health.
Conflict Minerals. Vendor shall disclose if any Goods delivered, supplied, or manufactured under this Order contain “Conflict Minerals” from the Democratic Republic of Congo (“DRC”), or any adjoining country (together with the DRC, “Covered Countries”). The term “Conflict Minerals” shall have the meaning ascribed to it under Section 1502 of the Dodd-Frank Wall Street Reform and Consumer Protection Act (“Act”), meaning wolframite, cassiterite, columbite-tantalite (coltan), gold and their derivative metals: tantalum, tin, and tungsten. To the extent required therein, Vendor commits to complying with the Act. Vendor shall maintain effective accounting procedures, internal controls, and audit procedures necessary to verify compliance with the Act.
The National Defense Authorization Act for Fiscal Year 2012 [H.R. 1540 Sec. 818] called for “policies and procedures to eliminate counterfeit electronic parts from the defense supply chain” and that these policies shall include “the reporting and quarantining of counterfeit electronic parts and suspect counterfeit electronic parts”.
As a result of this, Buyer will only purchase items from OEM’s or authorized distributors only. If your authorization has expired or otherwise is not valid any longer, then you are required to inform Buyer of this status. Buyer then retains the right to return any purchased items without any financial penalty.
Vendor hereby agrees and acknowledges that suspect/fraudulent/counterfeit components have no value and any transaction involving suspect/fraudulent/counterfeit components should be declared null and void since no consideration has passed due to the suspect/fraudulent/counterfeit nature of the components. As a result, Vendor hereby agrees that if Buyer or a testing laboratory chosen by Buyer determines that the electronic components supplied by Vendor are suspect/fraudulent/counterfeit, then Vendor has the right to:
Vendor agrees to accept liability requirements for cases where our Vendor allows counterfeit items to infiltrate PCC Products. These terms may require Vendor to:
– Replace counterfeit items at their expense. Report and permanently destroy counterfeit electronic parts from their inventory.
– Reimburse PCC for the costs incurred for removal, replacement, retesting, and installation of replacement items.
Raw Material DFAR. All materials provided by Vendor must meet FAR and DFAR regulations. Vendor agrees to all flow down requirements pursuant to DFARS 252.246-7008 (Sources of Electronic Parts), and to impose these same requirements on any and all sub-suppliers.
Export/Import Controls. If applicable to this Order, Vendor shall control the disclosure of and access to technical data, information and other items received under this Order in accordance with U.S. export control laws and regulations, including but not limited to the International Traffic in Arms Regulations (ITAR). Vendor agrees that no technical data, information, or other items provided by Buyer in connection with this Order shall be provided to any foreign persons or to any foreign entity, including without limitation, a foreign subsidiary of Vendor, without the express written authorization of Buyer and the Vendor’s obtaining of the appropriate export license, technical assistance agreement or other requisite documentation for ITAR-controlled technical data or items. Vendor shall indemnify Buyer for all liabilities, penalties, losses, damages, costs, or expenses that may be imposed on or incurred by Buyer in connection with any violations of such laws and regulations by Vendor. Vendor shall immediately notify Buyer if it is or becomes listed on any excluded or denied party list of any agency of the U.S. Government or its export privileges are denied, suspended, or revoked.
Quality System. External suppliers shall implement a quality system.
The external provider is responsible for the identification and maintenance of quality system records relating to the purchase order. PCC, its customers and applicable regulatory authorities reserve the right to access these records. The records shall be maintained for 10 years in a manner that allows them to be readily retrievable and prevent damage. Vendor providing special processing must maintain a system for validating processes as required by this purchase order. Vendors initially approved for use via certification (ISO, AS….ETC) must notify PCC of any changes to that certification.
Monitoring of Your Performance. PCC will be monitoring Vendor’s performance related to correct product / part, Cost, Stock availability & on-time delivery. Vendors will be notified if performance falls below acceptable norms.
Right of Access. PCC, its customers and applicable regulatory authorities reserve the right to enter the external provider to verify compliance to purchase order documentation. This may include process sources (e.g., special processes), in-process and final inspection, quality system audit and review of required documentation, when required by purchase order or Vendor contract
Inspection and Test Reports. The external provider agrees to maintain objective evidence to assure conformance to the purchase order requirements. The objective evidence may include: dimensional data sheet, certificates of conformity, test reports, statistical records, and process control. PCC reserves the right to approve or specify any designs, test, inspection plans, verifications, and any applicable critical items including key characteristics. PCC reserve the right to designate requirement for test specimens for design approval, inspections/Verification, Investigation or Auditing.
Certificates of Conformance shall include the following:
Test Reports. This includes the chemical and physical test reports or material certifications. If a machine shop purchases the stock material, the shop will request the chemical and physical test reports from the mill and supply this documentation with the finished product.
Change of Process. The external provider shall notify PCC if there has been a significant product or process change related to the items in the purchase order specification or the quality management system. The external provider Quality Assurance Manager will contact the PCC Quality Manager in writing of the change. The external provider agrees to provide information pertaining to the product quality with the change. PCC quality will review and approve the change, as required.
Foreign Objects. The external provider shall provide provisions for the prevention, detection, and removal of foreign objects.
Awareness. External suppliers shall ensure that persons are aware of their contribution to product or service conformity, contribution to product safety and the importance of ethical behavior.
Competency. Vendor must ensure its employees are competent to meet all purchase order requirements and are aware of:
– their contribution to product or service conformity;
– their contribution to product safety;
– the importance of ethical behavior.
All Special processes required by this purchase order must be performed by qualified personnel. PCC reserve the right to observe special process in person to ensure product conformity. All the materials should be properly packaged in ESD bags with ESD materials where applicable. Material shelf life shall be minimum of 80% remaining unless otherwise specified on the PO. Or exception is approved by PCC.
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